CREIGHTON ELEMENTARY SCHOOL DISTRICT NO. 14

Board Policy Manual / 322 Documents
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BUS4.3 - Other Revenues: Public and Private Facilities

Section B - Business
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Gate Receipts and Admissions

 

Purpose:

To ensure proper control and accountability of admission receipts collected from school events, and to outline procedures for the management of these funds.

Collection and Supervision of Admission Receipts:

  1. Superintendent's Responsibility:
    The Superintendent is responsible for ensuring the proper collection, supervision, and disbursement of admission fees from all school events where an admission charge is applicable. This includes the supervision of remittance procedures to ensure funds are properly handled and accounted for.

  2. Ticket or Pass Only Admission:

    • Admission to school events that charge a fee will generally require a purchased ticket or special pass.
    • The use of tickets or passes ensures controlled access to events and helps maintain accurate financial records.

  3. Record Keeping:

    • Adequate records shall be maintained for all admissions to ensure that all receipts can be accurately audited for accounting purposes. The records will include ticket sales reports, pass distributions, and gate receipts.

Legal References:

This policy is aligned with the following Arizona Revised Statutes (A.R.S.):

  • A.R.S. 15-1121 to 15-1126 – Pertaining to school financial operations and auditing requirements.

 

Income from School Sales and Services

 

Purpose:

To establish guidelines for generating income through school-related sales and services, ensuring compliance with educational objectives and legal requirements.

Vocational Activity Income:

  1. Educational Purpose:

    • Certain vocational programs may allow students to provide goods and services to the public as part of their educational experience.
    • The primary objective is to provide practical, hands-on learning experiences for students, not to generate profit or compete with local businesses.

  2. Cost-Based Pricing:

    • Charges for goods and services offered through vocational activities will reflect the current costs associated with providing the particular service or product.
    • Regular reviews will ensure pricing remains fair and aligned with the educational goals of the program.

Advertising Income:

  1. Establishment of Advertisement Fund:
    • A District Advertisement Fund shall be established to deposit revenues generated through the sale of advertisements.
  2. Revenue Handling:
    • All revenues collected from advertising activities will be deposited and accounted for in accordance with the Uniform System of Financial Records (USFR).
    • Monies in the advertisement fund are not subject to reversion and will be used in compliance with District policies and legal requirements.

Legal References:

This policy is aligned with the following Arizona Revised Statutes (A.R.S.):

  • A.R.S. 15-342 – Powers and duties of school districts.
  • A.R.S. 15-1121 – School funds and financial management.

 

 

 

 

Here is the revised CDH - Cash in School Buildings policy:

Cash in School Buildings

 

Purpose:

To establish guidelines for the secure handling and storage of cash collected in school buildings to ensure compliance with financial management practices.

Handling of Collected Monies:

  1. Prudent Business Procedures:
    • All monies collected by school employees, including student treasurers, shall be handled in accordance with prudent business procedures as outlined in the Uniform System of Financial Records (USFR).
  2. Receipting and Accounting:
    • All collected monies must be promptly receipted, accounted for, and directed to the proper deposit location without delay.
    • Detailed records of all cash receipts and transactions must be maintained to ensure accurate tracking of funds.

Storage of Cash:

  1. Prohibition on Leaving Money Overnight:
    • Under no circumstances should money be left overnight in school buildings, unless securely stored in safes provided for the safekeeping of valuables.
    • Employees responsible for collecting funds must ensure that cash is transferred to the appropriate deposit facility in a timely manner, typically on the same day or by the next business day.

Legal References:

This policy is aligned with the following Arizona Revised Statutes (A.R.S.):

  • A.R.S. 15-341 – General powers and duties; school districts.